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How do I set up the wage correctly on the contract?

Setting up the correct wage on an employee contract is crucial for accurate payroll processing. This article explains how to properly configure contract wages and important date considerations in Salary.lu.

Setting up the contract wage

To correctly set up an employee's wage on their contract:

Log in to your Salary.lu account
Navigate to the employee's profile
Go to the "Contract" tab
Enter the following information carefully:

Entry date: The employee's first day of work
Seniority date: Usually the same as entry date (see note below)
Valid from date: The date from which this contract version is active in the system
Gross wage amount: Enter only the base gross salary amount

Important: Only enter the gross wage amount without any benefits, bonuses, or other non-periodic payments. Additional benefits should be added separately in the "Advantages & more" section.

Understanding date fields

Entry date vs. Seniority date

Entry date: The employee's current start date with the company
Seniority date: Usually identical to the entry date, except when an employee returns after previously leaving the company. In this case, use the very first date they started at the company

Valid from date considerations

The "Valid from" date determines when the contract becomes active in the system:

If you set it as 01/05/2025, you cannot generate payslips before May
You must enter the wage amount that includes any indexations up to that date
If you set it as 01/01/2025, enter the wage amount that was actually paid in January

Note: The system automatically applies indexation increases. Always enter the wage amount that corresponds to the "Valid from" date you've selected.

Wage amount guidelines

When entering the wage amount:

Enter only the base gross salary
Exclude benefits, allowances, or bonuses
Exclude any one-time or irregular payments
Use the indexed amount corresponding to your "Valid from" date

Troubleshooting wage discrepancies

If the wage amount on generated payslips differs from your expectations, check for:

Missing benefits: Additional benefits not added in the "Advantages & more" section
Monthly deductions: Specific deductions that may apply for that particular month
Tax card issues: Verify the employee's tax card is correctly uploaded and active
Indexation timing: Ensure the wage amount matches the indexation level for the contract's valid period

Important: Always verify that the employee's tax card is properly imported and active in the system to ensure accurate tax calculations.

Updated on: 24/06/2025

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