What are the best practices for managing payroll and HR tasks on Salary?

This guide outlines the key actions and timeframes for managing your company's payroll and HR tasks effectively using Salary.lu.

Monthly Tasks (by the 20th of each month)

Payroll Generation

Navigate to the Payroll section
Click "Add"
Select employees from the dropdown
Choose the relevant month
Click "Generate"
Review the payslips
Download the documents

For detailed step-by-step instructions, see: https://help.salary.lu/en/category/payslips-1s9nrr8/

Leave Management

Record all employee leave days in Salary.lu
Keep leave records up to date to ensure accurate payroll processing

For detailed step-by-step instructions, see: https://help.salary.lu/en/category/payroll-process-gth0gz/

New Employee Onboarding

Employee Registration

Go to "Employees" section
Click "Add"
Complete all required information
Save the employee profile

For detailed step-by-step instructions, see: https://help.salary.lu/en/category/employees-u5qqmy/

Contract Creation

Access the employee's profile
Go to the "Contract" tab
Enter essential contract details:

Contract type
Relevant dates
Wage amount
Working hours
Additional required fields

For detailed step-by-step instructions, see: https://help.salary.lu/en/category/contracts-sgyvr3/

Automatic Registrations

CCSS declarations are processed automatically through SECULine ( https://help.salary.lu/en/category/seculine-ut0sa3/)
When tax card details change, download the new card from MyGuichet and upload it to Salary ( https://help.salary.lu/en/category/taxes-u2wocy/)

Year-End Procedures

Tax Reporting (RTS Declaration)

Navigate to "Documents"
Generate the RTS declaration
Download the file in XML format
Upload to MyGuichet

For detailed step-by-step instructions, see: https://help.salary.lu/en/category/documents-mnvqrc/

Salary Account Statements (ECSP)

Go to "Documents"
Generate ECSP for the full year
Download in XML format
Upload to MyGuichet

For detailed step-by-step instructions, see: https://help.salary.lu/en/category/documents-mnvqrc/

Important Notes

Maintain regular monthly updates of all employee data
Keep track of any changes in tax cards or employee status
Ensure all leave records are consistently updated
Regular backups of important documents are recommended
Stay informed about deadline changes or regulatory updates

For detailed step-by-step guides on specific processes, consult the corresponding help articles in the Salary.lu Help Center.

Updated on: 01/02/2025