What are the best practices for managing payroll and HR tasks on Salary?

This guide outlines the essential tasks and deadlines for efficiently managing your company's payroll and HR operations using Salary.lu.

Monthly Tasks (by the 20th of each month)

Payroll Generation

1. Go to the "Payroll" section
2. Click "Add"
3. Select employees from the dropdown
4. Choose the relevant month
5. Click "Generate"
6. Review the payslips
7. Download the documents

For detailed step-by-step instructions, see: https://help.salary.lu/en/category/payslips-1s9nrr8/

Leave Management

• Record all employee leave days in Salary.lu
• Keep leave records up-to-date to ensure accurate payroll processing

For detailed step-by-step instructions, see: https://help.salary.lu/en/category/payroll-process-gth0gz/

New Employee Onboarding

Employee Registration

1. Go to the "Employees" section
2. Click "Add"
3. Complete all required information
4. Save the employee profile

For detailed step-by-step instructions, see: https://help.salary.lu/en/category/employees-u5qqmy/

Contract Creation

1. Access the employee profile
2. Go to the "Contract" tab
3. Enter essential contract information:

• Contract type
• Relevant dates
• Salary amount
• Working hours
• Other required fields

For detailed step-by-step instructions, see: https://help.salary.lu/en/category/contracts-sgyvr3/

Automatic Notifications

• CCSS declarations are automatically processed via SECULine when the option is activated ( https://help.salary.lu/en/category/seculine-ut0sa3/)
• When tax card details change, download the new card from MyGuichet and upload it to Salary ( https://help.salary.lu/en/category/taxes-u2wocy/)

Monthly or Quarterly Procedures (Due by the 10th of each month)

Declaration of income tax (RTS Statement)

1. Go to "Documents"
2. Generate the RTS declaration
3. Download the XML file
4. Upload it to MyGuichet

For detailed step-by-step instructions, see: https://help.salary.lu/en/category/documents-mnvqrc/

Year-End Procedures

Salary Account Statements (ECSP)

1. Go to "Documents"
2. Generate the ECSP document
3. Download the XML file
4. Upload it to MyGuichet

For detailed step-by-step instructions, see: https://help.salary.lu/en/category/documents-mnvqrc/

Important Reminders

• Update employee data regularly
• Keep track of any changes in tax cards or employee status
• Ensure all leave records are consistently updated
• Maintain regular backups of important documents
• Stay informed about deadline or regulatory updates

For detailed instructions on specific processes, refer to the relevant help articles in the Salary.lu Help Center.

Updated on: 09/07/2025